Fee receipt › Fee receipt format

Fee receipt format

A good fee receipt answers every question a parent, an auditor or the school office may ask later.

What to include

• School or institute name, address, phone, and affiliation or registration number.
• Receipt number (one running series a year) and date.
• Student name, parent’s name, class, section and roll or admission number, and session.
• The months the payment is for.
• Each fee head with its amount, any concession, and previous dues.
• Total payable, amount received (in figures and words), and balance due.
• Mode of payment: cash, UPI, cheque with its number, or bank transfer.
• GST line: exempt for school education, or the GST charged by a registered coaching centre.
• Signature of the accountant or authorised person.

A sample

Fee head	Amount
Tuition fee (April to June)	₹7,500
Transport fee	₹2,400
Exam fee	₹500

Fees ₹10,400, concession ₹750, previous dues ₹1,200: total payable ₹10,850. Received ₹10,000 by UPI, balance due ₹850. (Example only.)

Common mistakes

• No months on the receipt. Parents and the office then argue about which month is paid.
• Old dues not shown. Always show previous dues and the balance, so the next receipt starts from the right figure.
• Handwritten corrections. Cancel and make a new receipt instead; the old one stays in Saved fee receipts.
• Large cash. Under the Income Tax law, no one may receive ₹2,00,000 or more in cash from one person in a day or for one transaction. Take big fees by UPI, cheque or bank transfer.